All contractors hired by Commercial Properties Limited or by tenants of Commercial Properties Limited (CPL) owned/managed buildings are required to review and adhere to the following guidelines. This information is provided to ensure contractors/service providers are better informed on what their scope of work needs to allow for, when performing work in CPL owned/managed buildings. These requirements allow us to ensure safety, comfort, and that all standards are adhered to.
- Contractors must have proof of WHSCC and $2,000,000 coverage insurance liability.
- All new or relocated mechanical and electrical equipment is to be commissioned and tied into the existing Building Management System. Commissioning is to include start up and monitoring of the systems, upgrading of graphics and training of the CPL staff.
- A Safe Work Permit (Appendix B) or a CPL approved alternative must be completed and returned to Commercial Properties Limited’s Project Manager or Maintenance Manager before work can begin.
- Construction/Reno work that produces continuous disruption to other tenants (e.g. noise / vibration / access restriction) must be scheduled outside of business hours.
- Work being performed during business hours may be suspended when other tenants have specific requirements to be respected (e.g. meetings / conference calls etc.).
- After hours work must have a CPL staff member or security guard present unless otherwise approved by Landlord. Security guard firm must be Industrial Security ((506) 648-3060) or otherwise approved by landlord. The cost of security guard services are the responsibility of contractor.
- Delivery and removal of construction material/equipment inside building must be done outside normal business hours (Monday – Friday, 8:00 a.m. – 6:00 p.m.) unless otherwise indicated by Landlord. The refuse bins for garbage/cardboard designated for building operation are not to be used by contractors.
- Designated service elevator (typically #1 elevator) is the only elevator to be used by contractors. To avoid damages, elevator must have protective pads installed and extra cladding on floor and walls may be required by landlord’s request.
- All deliveries must be made through designated shipping and receiving areas, not the lobby.
- Corridor and doors will require protection when unloading/loading material through building. This also includes security desks or other fixtures that are in the area of traffic.
- Hardhats, safety boots and safety glasses are required on the job site during work.
- Core drilling is not permitted. Alternate plans are to be approved by CPL before work commences.
- Drilling into the building exterior is not permitted. Alternate plans are to be approved by CPL before work commences.
- Sprinkler system shutdowns require 24 hour notice to Landlord. Fire watch to be provided when sprinkler systems are down for extended periods of time in occupied spaces.
- FCC Electrical will do all electrical work required in job scope of work. This includes work to be done for tenants in Commercial Properties Limited managed/owned buildings.
- A preferred contractor trade list is available from CPL.
- Access cards can be provided only at the request of the General Contractor looking after the job and will require 24 hour notice for the cards to be activated and printed, all cards will then be available to pick up from Commercial Properties’ reception.
- Contractors are required to provide all tools and safety equipment needed to complete job. This includes step ladders.
- Emergency evacuation procedures are to be reviewed with workers and the evacuation plan is to be posted in work area.
- The scope of work, including stamped drawings, is to be approved by Landlord before work begins. This includes any work that is strictly for Tenants in CPL buildings.
- Lobbies are not laydown areas for tools and equipment or materials.
- BRUNSWICK HOUSE: The Loading Zone on Chipman Hill is not a parking area for contractors. There is one onsite parking place for contractors and several nearby that can be arranged through Commercial Properties 1-877-536-6600.
Commercial Properties Limited is committed to the environmental building management standard BOMA BEST. To achieve and maintain certification in accordance with BOMA BEST criteria, the following guidelines must be adhered to when tenants are moving into new spaces or renovating current spaces and when contractors are working in BOMA BEST certified buildings and buildings which Commercial Properties intends to certify in the future. The current list of buildings can be found in Appendix A.
For new construction, renovations, and fit-ups, a Waste Management Program must be in place. The program must include the following components and adhere to the following practices:
- A Material Source Separation Plan (MSSP) should include:
- Discarded materials that are sorted into corresponding bins for separation and reuse/recycling and hauled offsite by a verified hauler;
- Roles and Responsibilities for implementing the MSSP;
- Material Handling;
- Waste Tracking;
- Waste Reporting;
- Communications to relevant parties
- Materials should be reused wherever possible. If they cannot be reused internally, they should be donated to the nearest Habitat for Humanity ReStore or a similar charity.
- Materials which cannot be reused internally or donated should be sorted on-site and recycled. This includes metals, wood, oil, paint, corrugated cardboard, and roofing shingles.
- Contractors must be able to provide dated proof of the above practices.
- Contractors should consider the following criteria when selecting building materials:
- Avoiding materials that will result in excessive scrap material because of sizing needs.
- Salvaging usable materials during demolition.
- Selecting materials that have high recycled content.
- Selecting renewable materials.
- Selecting materials with low embodied energy and low maintenance requirements.
- Selecting low off-gassing carpeting and furnishings.
- Contractors must be able to provide dated proof of purchase of these materials.
Indoor Air Quality
- Procedures should be in place to avoid releasing throughout the building, dust and hazardous products used in construction.
- Adhesives should have a low VOC content.
- Sealants, at a minimum, should have a VOC content in accordance with the CEPA Volatile Organic Compound Concentration Limits in Architectural Coatings Regulation (SOR/2009-264).
- Paints should be low VOC and be Green Seal certified whenever possible.
- Carpeting should be environmentally certified through an Environmental Carpet Testing Program such as the Carpet and Rug Institute’s Green Label Carpet Testing Program.
- Non-carpet, finished flooring should be environmentally certified.
- Composite Panels and agri-fibre products should contain no added ureaformaldehyde resins.
- Before commencing work, inquire with CPL to determine if there are known hazardous materials onsite, in which case a Contractor Notification and Acknowledgement Form must be completed.
- Should any hazardous material, such as asbestos, be encountered on the job site, the contractor should cease work and contact Commercial Properties Limited. Asbestos containing materials are prohibited from use.
- For any hazardous products used during construction, MSDS sheets must be available.
Fixtures and Equipment
The following standards should be used when purchasing fixtures and equipment:
- Lamps and ballasts should be ENERGY STAR or DesignLight Consortium (DLC) approved.
- Occupancy sensors (in low traffic rooms such as washrooms, conference rooms, and corridors).
- Photo luminescent or LED exit signs
- Daylight sensors (for exterior lighting)
- LED Lighting should be used
- Low flow toilets (4.8 L/flush, 27 G/flush or less) when pluming allows
- Ultra low flush urinals (1.9 L/flush, 5 G/flush or less)
- Low flow aerators for faucets (2 L/min, 5 GPM or less at 60 PSI)
- Automatic valve controls and/or proximity detectors on toilets and urinals.
- Proximity detectors on faucets.
Domestic Water Heaters
- Domestic Water Heaters should be ENERGY STAR certified
- Air-cooled efficient chillers and air conditioning systems should have a COP of 2.8 or greater.
- Water-cooled efficient chillers and air conditioning systems should have a COP of 1 or greater.
- The purchasing of chillers using CFCs is prohibited.
- Pump and fan motors should be high efficiency
- Rooftop package units have an EER rating of 11.5 or greater
- Appliances should have an ENERGY STAR certification if available.
Building Controls Systems
- Digital controls should be installed with applicable sensors or meters with new electrical, gas, and water entrances as well as HVAC equipment.